Welcome to the Sponsor Services Manual for Web 2.0 Summit 2011. This area will provide you with important event information with regards to your Demo Pod Pavilion participation.

Important Sponsor Information

Task	Deadline	Action
Deadline Checklist View important deadline information here.	Complete by ASAP	Click Here
Exhibitor General Information View the show schedule as it pertains to exhibitors (i.e. Exhibitor registration, move-in/Move-out, exhibit hours, etc.)	Complete by ASAP	Click Here
First-time Sponsor Tips View cost-saving tips for first time sponsors here.	Complete by ASAP	Click Here
Important Exhibitor Information from Freeman View important information from Freeman here.	Complete by ASAP	Click Here
Important Announcement from Freeman Read prior to first order. Champion Expositions Services is now Freeman. Read more about merger here.	Complete by ASAP	Read Here

Rules & Regulations

Task	Deadline	Action
Fire Regulations View fire regulations here to be sure your booth is compliant.	Read by 9-16-11	Click Here
Rules & Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Complete by 9-16-11	Click Here
Rules and Regulations Acknowledgement Please acknowledge your agreement to the rules and regulations of the event.	Complete by 9-16-11	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Complete by 9-16-11	Click Here

Decorator Services

Task	Deadline	Action
Freeman Payment Options and Credit Authorization View Freeman's payment options and fill out the credit authorization form. Required before services will be rendered.	Due with First Order	Click Here
Demo Pod Specifications View what's provided with each demo pod here.	Complete by n/a	Click Here
Stool for Demo Pod Order up to two stools for your demo pod through Freeman. (Note: Stools are not provided with demo pod)	Complete by 10-7-11	Click Here
Demo Pod Panel A Special Signage Order Form Use this form to order a custom Panel A for your demo pod.	Complete by 10-3-11	Click Here
Meeting Room Furniture Order furniture for your meeting room through Freeman.	Complete by 10-3-11	Click Here

Labor

Task	Deadline	Action
Labor Order Form Order Freeman labor here.	Complete by 10-3-11	Click Here
Freeman Terms & Conditions View Freeman's Terms & Conditions here.	Read by Read prior to first order	Click Here
Exhibitor-Appointed Contractor Form - Freeman Submit an EAC form to Freeman.	Complete by 9-16-11	Click Here

Optional Services

Task	Deadline	Action
Electrical Order Form Order additional electrical services through Freeman. NOTE: Electrical is included in your pod.	Complete by 10-3-11	Click Here
Audio Visual Rental Order Audio Visual equipment through ETS (Event Technology Services).	Complete by 9-30-11	Click Here
Internet Connectivity Form Order additional Internet service through The Palace Hotel. NOTE: One internet drop is included in your pod.	Complete by 10-7-11	Click Here
Lead Retrieval and Computer Rentals Order your lead retrieval system for your booth through GESi.	Complete by 10-7-11	Click Here
Food & Beverage Service Order food and beverage EXCLUSIVELY through The Palace Hotel. NOTE: Lunch is provided to full-conference attendees ONLY. There are many nearby options for Sponsors to purchase food near the event.	Complete by 10-7-11	Click Here
Security Order Form Order security services for your booth through Maloney Security.	Complete by 10-3-11	Click Here
Plant & Floral Order Form Order plant and floral services through Organized Events.	Complete by 10-7-11	Click Here

Registration & Housing

Task	Deadline	Action
Exhibitor Housing Book your Hotel for Web 2.0 Summit here.	Complete by ASAP for best availability	Click Here
Register Pod Staff Registration for booth staff coming soon.	Register by 9-16-11	(coming soon)

Marketing & PR Opportunities

Task	Deadline	Action
Media/Press List List of Media contacts that will be attending Web 2.0 Summit. The list will be updated weekly once it is posted. **PLEASE NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information.	Available 9-16-11	Click Here
PR Opportunities Learn about Web 2.0 Summit PR opportunities here.	Optional	Click Here

Shipping

Task	Deadline	Action
Freight Shipping and Materials Handling View shipping and handling information for ALL freight going to Web 2.0 Summit. Advance warehouse deadline is October 10th.	Complete by 10-3-11	Click Here
Exhibit Transportation Services Order land, air, and international transportation services for your exhibit materials to and from The Palace Hotel through Freeman.	Review ASAP	Click Here

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